Private Policy

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Private Policy

CYO Brooklyn/Queens
Last Updated: [April 30, 2026]

Privacy Policy

CYO Brooklyn/Queens (“CYO,” “we,” “our,” or “us”) is committed to protecting the privacy of our participants, families, volunteers, and parish communities. This policy explains how information is collected, used, and shared across our programs and systems, including our internal platform, CYO Connect.

1. Information We Collect

Information is collected through CYO Connect, parish representatives, and program participation.

Parent/Guardian Information

  • Name
  • Phone number
  • Email address
  • Home address

Athlete Information

  • Name
  • Date of birth
  • Grade and gender
  • School attended
  • Parish affiliation (including zoned parish where applicable)

Program & Roster Information

  • Team registrations and assignments
  • Rosters and participation history
  • Coach and volunteer assignments

Coach & Volunteer Information

  • Name and contact information
  • Certifications and clearances (as required by Diocese and CYO policy)

Payment Information

  • Program and registration payments (processed through parish-approved financial systems)

Communication Data

  • SMS/text message opt-ins
  • Email communications
  • System notifications through CYO Connect

2. How Information Is Collected

Information is collected through:

  • Parent/guardian registration in CYO Connect
  • Parish Athletic Representatives (PARs) and Athletic Directors
  • Coaches submitting rosters and team information
  • Program registration and participation forms

CYO Connect may also use location-related inputs (such as address or school) to help determine parish eligibility and placement.

3. How We Use Your Information

CYO uses information to:

  • Register athletes and manage team placements
  • Verify eligibility based on parish boundaries and school attendance
  • Maintain official rosters and league records
  • Communicate schedules, updates, and program changes
  • Send weather-related delays or cancellations
  • Coordinate with parish leadership, coaches, and officials
  • Ensure compliance with Diocese and CYO policies
  • Manage program operations and logistics

4. Information Sharing

CYO does not sell or rent personal information.

Information is shared only as necessary to operate programs:

  • Parish Leadership (Pastors, PARs, Athletic Directors)
  • Coaches and Team Staff (for roster and communication purposes)
  • CYO Staff and Assignors (for scheduling, officiating, and operations)
  • Service Providers (e.g., CYO Connect platform, communication tools like Avochato)

All parties are expected to handle information responsibly and in accordance with CYO policies.

5. Financial Handling

CYO Brooklyn/Queens does not directly process or store cash payments.

All financial transactions are required to be handled through parish-approved accounts and systems, in accordance with parish and Diocese financial policies.

6. Data Security

We implement reasonable administrative and technical safeguards to protect information within CYO Connect and associated systems. However, no system can be guaranteed to be completely secure.

7. Data Retention

Information is retained as necessary to:

  • Maintain league records and eligibility history
  • Support ongoing and future program operations
  • Meet administrative and Diocese requirements

8. Children’s Privacy

CYO programs serve minors; however, all data is collected through parents/guardians or parish representatives. We do not knowingly collect personal information directly from children.

9. Your Rights and Choices

You may:

  • Request updates or corrections to your information
  • Opt out of communications at any time
  • Contact your parish or the CYO Office regarding your data

10. Third-Party Systems

CYO utilizes third-party tools (such as CYO Connect and communication platforms). While we work with trusted providers, CYO is not responsible for the independent privacy practices of those systems.

11. Updates to This Policy

This policy may be updated periodically. Updates will be posted with a revised date.

12. Contact Information

CYO Brooklyn/Queens
Email: dcracolici@cyobq.org

SMS Terms and Conditions

By providing your phone number through CYO Connect or parish registration and opting in, you agree to receive SMS/text messages from CYO Brooklyn/Queens.

1. Types of Messages

Messages may include:

  • Game schedules and updates
  • Weather-related delays or cancellations
  • Program announcements and reminders
  • Registration and eligibility notifications

2. Message Frequency

Message frequency varies based on program activity and season schedules.

3. Message & Data Rates

Message and data rates may apply depending on your mobile carrier plan.

4. Opt-Out Instructions

You may opt out at any time by replying:

STOP – to unsubscribe

5. Help

For assistance, reply:

HELP – or contact the CYO Office directly

6. Privacy Assurance

Mobile information will not be shared or sold to third parties for marketing purposes.

7. Consent

By registering for CYO programs or opting into communications, you consent to receive messages as outlined above.